Work Succeeding Toolkit for Managers

If you are an Institute manager transitioning your area to a flexible work environment this fall, the toolkit and resources on this page will provide you with support to plan and implement your area's return to campus.

A toolkit for all employees – not specifically for managers – is also available. Find it here.

Start Here

The Work Succeeding initiative was created to develop and refine guidance, tools, and policies to support potential new ways of working at the Institute. The toolkit below will help you plan and implement a flexible work environment for your team or area.

You may wish to start with:

When you're ready, you may download below the specific toolkit sections that interest you, or the entire toolkit.

Toolkit for Managers by Section

Introduction

Understand the goals of Work Succeeding and how to use the materials and guidance provided in this toolkit.

 Download the Introduction

Section 1: Work Decisions and Design

Provides a framework for understanding various work models and which may work best for different types of teams.

What's in this section:

Expectations, Processes, and Guiding Principles: A collection of the roles and expectations, decision-making processes, and guiding principles for DLCs, managers, and employees to consider in developing their future work arrangements

Overview of Potential Work Models: A summary of the work models available to your team (on-site, hybrid, remote) alongside a discussion of which models work best for different types of teams

Employee Personas: A collection of employee personas that can aid in understanding various employee perspectives. Managers can reference these personas as a visual of how different roles and team needs may align to different work models

 Download this Section

Section 2: Work Planning Protocols

A guide for managers as they plan their team’s future work model(s).

What's in this section: 

Policies and Guidelines Related to Flexible Work: A collection of the Institute’s policies and guidelines related to flexible work, including links to MIT websites that detail the processes and specific considerations for managers and employees

Recommended Work Planning Steps: Steps and associated activities/templates for you to use when planning for the future work model. Read through the section for details and links to activities and templates, including tools to help:

  • Prepare for team-wide and individual conversations
  • Conduct team-wide and individual conversations 
  • Complete team member (e.g., individual) work plans
  • Submit team-wide work plan to manager and leader of DLC 

Frequently Asked Work Planning Questions
A collection of common questions regarding the work planning process 

 Download this Section

Additional Resources:

These materials are intended to serve as templates for you to modify as needed. They are provided as Word documents so community members and teams are able to edit the wording, add signature fields, or make other adjustments.

Section 3: Technology and Equipment

How to lead effective meetings with a virtual component, and guidance on technology and equipment for team members. 

What's in this section: 

Best Practices for Using Technology: Guidance on how team members can effectively use technology in a flexible environment, and tips for managers to support this process
Overview of Technology and Equipment Available to DLCs: A summary of the items and resources available to MIT employees with hybrid or remote schedules, recognizing that processes will differ by DLC
Common Guidance on Technology and Equipment: Information about technology and equipment, including ADA compliance, with links to relevant Institute resources

 Download this Section

Section 4: Culture, Well-Being, and Inclusion

Tools and resources to foster an inclusive team environment that prioritizes well-being and a positive team culture.

What's in this section:

Guidance on Promoting Team Culture: Tips on how to cultivate and support a positive, welcoming culture within a team that prioritizes empathy and supports team members’ needs Best Practices for Supporting Team Well-Being: A discussion on wellness within a team, and links to MIT resources that support team members’ physical and mental well-being Resources for Ensuring Inclusive Practices on a Team: Advice for managers on ensuring that inclusive practices are a priority within and across their teams (e.g., “courageous conversations,” “real talk”)

 Download this Section

Section 5: Communication and Collaboration

Resources and best practices related to communication and collaboration within and across teams while navigating a flexible work environment.

What's in this section:

Guidance on How to Work in a Flexible Environment: Considerations and advice for how teams should work in a flexible format

Tips and Tricks for Effectively Working Together: Guidance on how team members can communicate and collaborate in order to foster an open, efficient, and creative work environment
 Download this Section

Section 6: Performance Management

Considerations for performance management and best practices and methods to solicit feedback.

What's in this section:

Performance Management Considerations​: A discussion of common employee concerns about performance management during remote work and considerations for how to potentially adjust performance management in a flexible work environment

Best Practices for Performance Management​: Guidance on how to balance performance management for a hybrid team, and tips for managers on how to incorporate them within their team

Guidance on Sharing Performance Management Practices with Team​: Suggested steps to share performance management processes with a team, and ensure managers are prepared to incorporate feedback and adjust plans as needed moving forward

 Download this Section

Toolkit for Managers – Full Version

 Download the Toolkit

Policies and Guidelines

Need Help?

If you are transitioning your team to a flexible work environment and would like support using the toolkit and resources above, help is available. Get in touch with us.

For general questions about Work Succeeding, visit our FAQ. If you still have questions, contact your Human Resources Officer or email worksucceeding@mit.edu.

MIT is committed to providing an environment that is accessible and inclusive for individuals with disabilities. If you need a disability-related accommodation to access these materials, please email worksucceeding@mit.edu.