Performance review forms summarize ongoing conversations and provide a record of past performance and expectations moving forward.
MIT Performance Review Form (PRF)
MIT's online Performance Review Form is currently available for use in specific MIT areas. Check with your Human Resources Officer (HRO) to find out if your department is using this tool. Other areas should use the forms below.
For areas not using the MIT PRF
A series of brief paragraphs in which appraisers provide detailed assessments of employee performance in particular categories, such as major accomplishments, areas of exceptional performance, areas that require improvement, and goals and expectations for the following year.
Numerical scale form
A quantitative form in which the appraiser assigns a rating to the employee's performance in a specific aspect of a larger category. A 5-point descriptive scale is recommended. For example, the appraiser may be asked to rank the employee's computer skills on a scale of 1 to 5 (with 5 being exceptional and 1 being unsatisfactory). Numerical scales are more informative for the employee when accompanied by comments. Learn more about performance review ratings.
Which form should you use?
Narratives and scales provide different types of feedback, offering different advantages and disadvantages.
Guidelines for choosing a form
The most important part of a review is the conversation about past performance and expectations going foward, so select a form that helps you have the most effective conversation. Managers may select any performance review form that suits the needs of their department. However, managers must use the same form for all employees in a specific job category within a department/area.
If you need assistance choosing a form for your department or area, check with your local HR contact or Human Resources Officer. If you ask an employee to complete a self-appraisal form, be sure to include a discussion of that form in the review conversation. Managers must retain performance review documents with the employee records.
Whichever form you choose, an effective performance evaluation should:
- Review and update the job/position description
- Address performance and accomplishments over the past year
- Set performance and development goals for the coming year
The benefits of self-assessment
A self-assessment form
- helps you prepare for the annual performance review conversation with your manager
- serves as the basis for a conversation about your current position, your contributions to your department, and your development interests and needs
- is a useful component of your development and career planning
- Performance Review Self-assessment (Microsoft Word document)