Sick Time Tracking

Salaried staff employed on December 31, 2020 received a bank of sick days on January 1, 2021. The balances are available to view and use in the Atlas tool Sick Time Reporting (Salaried Staff).

The bank is calculated based on the employee's hire date (or adjusted hire date—the same date used for monthly vacation accruals), using a formula of 12 days of sick leave per year of service as of December 31, 2020 and percent effort in effect as of December 31, 2020.

• The maximum amount of sick time credited is 132 days (6 months)
• The minimum amount of sick time credited is 20 days
• Crediting is pro-rated for part-time employees
• For partial years, credit will be given for full months of service since the last anniversary date.
• The sick leave bank is available for use as of January 1, 2021

Examples:

• Salaried employees with an anniversary date of 4/1/20 were credited with 20 days of sick leave (the minimum).
• Salaried employees with an anniversary date of 12/30/2015 (5 years of service) were credited with 60 days of sick leave.
• Salaried employees with an anniversary date of 10/15/2013 (7 years + 2 full months of service) were credited with 86 days of sick leave.
• Any salaried staff member with 11 or more years of service were credited with the maximum accrual of 132 days.

In 2021, support staff were credited with 12 days of sick time per year as before, but the timing of the credit moved from annual to monthly. Additionally, since then, personal leave balances are no longer listed separately from sick leave balances on employee pay statements (this change affected only how the balance is displayed; the policy has not changed). 

See an explanation of the various absence type codes for approvers to use when completing timesheets for hourly employees.

Sick bank balances are available in Atlas. To track your sick time, use the link below and then select Sick Time Reporting (Semimonthly Paid Staff).

Sick Time Tracking