Salary Charges

See information on how sick and family leaves are charged to departments.

Sick Leaves

  • Sick leave for an employee’s serious illness is charged to the current Department, Lab, Center, or Institute (DLCI) account where the salary was being charged on the date the leave begins. Sick leave consists of accrued sick leave, Serious Illness Reduced Pay (SIRP), and transitional (for salaried staff hired prior to 1/1/21).
  • An exception to the above is for staff paid on sponsored research funds. For these employees, the first consecutive 30 days of leave is charged to the department. On day 31 of consecutive leave, the salary charges will be moved to an Institute account.
  • Currently, intermittent leave for those on sponsored research accounts can not be charged to Institute accounts. (This policy is under review).

Family Leaves

  • PFMLA Family Leave salary charges are covered by Institute funds.

At this time, SAP does not automatically charge the Institute account for sponsored research staff medical leaves or for any family leaves. This will be automated in the future but until that time, there will be regular audits to move charges to these accounts.

Salary Charges by Type of Leave

Type of Leave Length Where Salary is Charged

Employees own serious illness

Up to a total of 26 weeks

Department Account

Employees charged to sponsored research accounts (full salary or partial salary)

First consecutive 30 days

Day 31 of consecutive leave, up to 26 weeks

Department Account

Charges will be moved to an Institute benefit account
Paid Parental Leave (Family Leave, part of Bonding)

 

(paid at current salary rate)

20 days (prorated for part-time)

Institute Account

Family Leaves

Paid at 100%

  • Up to 5 Sick Family Days

Paid at the State Formula Rate

  • Bonding
  • Family Member Serious Illness
  • Exigency Leave

Up to 12 weeks in total

Institute Family Leave Account

Ill Family Member in the Armed Services

Paid at 100%

  • Up to 5 Sick Family Days

Paid at the State Formula Rate

  • Ill Family Member in the Armed Services

Up to 26 weeks in total

Institute Family Leave Account

Need Help or Have Questions?

Contact the MIT Disabilities Services and Medical Leaves Office.