Working with MITemps for Short-Term Hires

Learn what to expect when sourcing and onboarding a short-term hire with MIT's partner nextSource.

The MITemps Process

It can take 3-7 business days to complete the onboarding process and comply with I-9 documentation requirements. In cases where background checks are required, the process will take between 5-7 business days.

  • Once you have confirmed the person to be hired, complete the request in VNDLY. You can sign in using Single Sign On (SSO) through MIT Touchstone. MITemps hiring managers do not need a password.


  • Need help accessing VNDLY? Contact the nextSource program team at

  • Learn more about using VNDLY here.

  • Once you have submitted your request, MITemps response time may vary, especially during the peak hiring season leading into the summer months. If an employee's start date is several weeks into the future, nextSource may acknowledge receipt closer to the start date, but not later than 30 days before the start date.

MITemps temporary staff (associate) onboarding

  • Once the associate record has been established in the nextSource system (typically within two business days following receipt of the request), the following occurs:
    • Associate receives an email notification from with the subject line: “Welcome to nextSource!”
    • The email includes instructions for important required onboarding activities, and explains that the associate will receive two additional email messages:
    • Note regarding Form I-9: This form can be completed online and includes instructions to the associate for identifying an “Authorizing Agent.” The associate may also choose to complete the form at the Atlas Service Center (Building E17) with help from MITemps (nextSource) staff members.
  • MIT Managers are responsible for requesting Kerberos IDs and MIT ID cards.

If your MITemp associate needs in-person assistance with the MITemp onboarding process, direct the associate to contact the MITemp's (nextSource) onsite resources for the program. See the nextSource contact information on the main Temporary Help page.

MITemp time sheet creation, submission, and approval

For associates

  • Once the MITemp associate completes Form I-9, direct deposit, and tax forms, they will receive a registration email from VNDLY along with a user guide. Associates will enter their work hours in VNDLY.
  • nextSource payroll is processed through a system known as Ultipro. The Ultipro HR/Payroll portal provides associates with access to the following pay-related data:
    • Pay statement details
    • Details from year-to-date pay summaries and archived pay statements
    • Ability to change or update information for direct deposit
    • Pay history for financial institutions
    • View or print

For managers

  • nextSource will add new managers to the VNDLY system, triggering an email to the manager with instructions for creating a system profile and login. NextSource also sends an email asking the manager to notify nextSource once their profile and login have been created. Once nextSource is notified, the manager and associate records are linked so the manager is able to approve the work hours submitted by the associate.


  • Associates must enter their work time in VNDLY no later than Monday at 12:00 p.m.
  • Managers must approve time in VNDLY no later than Monday at 5:00 p.m.

Pay dates and access to paystub

  • Pay is issued on a biweekly basis according to a schedule that nextSource provides to each associate.
  • MITemps associates can access their paystubs at Ultipro.

Need Help?

For questions regarding the MITemps program, please contact the nextSource program team at

A member of the nextSource program team is on campus on Wednesdays from 9:00-4:30 in the Atlas Service Center (located on the first floor of E17, 40 Ames Street entrance).

Program Team members are:

  • Marie Barry, Sr. Program Specialist
  • Jo Josephs, Program Specialist
  • Maggie Almonte, Program Specialist