Current employees or student workers whose work authorizations are due to expire, and who are continuing employment, are required to re-verify their I-9 form before the expiration of their current work authorization.
How the Process Works
The Data Warehouse will generate and send to the employee or student worker an e-mail reminding them to begin the reverification process and to renew their I-9 documentation as soon as possible (view a PDF of sample employee emails). The DLC HR contact or I-9 Verifier will also receive this e-mail.
The e-mails are sent at 90 days, 60 days, 30 days, 15 days, 7 days, and 3 days before the expiration of the work authorization. For employees, the HRO will also receive a copy of the notice at the 15, 7, and 3 day points. For student workers, the Student I-9 Administrators will be notified at the 7 and 3 day points.
Because the process of applying for and receiving the updated documentation may take a few months, delayed action by the employee or student worker creates a risk that the original I-9 documentation will expire before the employee or student worker has received the new, valid documentation. If this happens it may result in termination of employment until the new documentation is submitted and the I-9 form is updated.
What to Do
- When you receive a copy of the email that is sent to your employee or student worker, please encourage them to begin the renewal process promptly. Once the updated documentation is in hand, the process to reverify is similar to that of a new or newly required employee.
- The employee or student worker must bring the appropriate updated document that re-establishes employment authorization to the Atlas Service Center. Documents that re-establish employment authorization are mostly found on List A or C of the Lists of Acceptable Documents page of the I-9. However, an employee or student worker who originally submitted a foreign passport may be required to provide a new I-94, DS-2019, or I-20 form, depending upon visa type.
- The Atlas Service Center representatives will either complete Section 3 (Updating and Reverification) of the existing form, or work with the employee or student worker to complete a new I-9.
Please contact the Atlas Service Center.