Covid-19 Vaccination Requirement

All staff and faculty who work in the United States must either be vaccinated against Covid-19 (including the booster) or be granted an exemption by MIT. 

Other individuals who regularly access campus are also included in this vaccination requirement. This includes postdoc fellows, affiliates, temporary workers (including those employed by MITemps and other agencies), contractors, and others who regularly access campus. The vaccination requirement does not apply to individuals who are regularly onsite very briefly, such as non-MIT employees delivering packages, supplies, food, or other goods.

 Covid Apps Vaccine Information

 Provide Proof of Vaccination

 Request an Exemption

Additional information:

Vaccinations, Boosters, and Positive Tests

Who is required to receive a COVID-19 booster?

MIT requires Covid-19 vaccine boosters for the entire MIT community, including Lincoln Laboratory employees.

When should I get my booster so that I satisfy the requirement?

You have two weeks from the time you become eligible to receive a booster to satisfy the requirement. Check the Vaccine section of the MIT Atlas mobile app, or the covidvaccine.mit.edu website, to see your booster due date. The app calculates your booster eligibility and due date based on the vaccination date and type you previously uploaded. If you are not yet eligible and the booster due date shown is after the January 14 MIT deadline, you do not need to request an exemption. Provide proof of your booster by the date shown in the app to meet the MIT requirement.

If you have already uploaded proof of a booster, or you received a booster at an MIT Medical clinic, and your status is shown as “pending,” you have met the requirement and no further action is needed, as your proof is being processed.

I work fully remotely. Does the booster requirement apply to me?

Yes. All MIT community members are required to have received a booster and uploaded documentation to Covid Pass by January 14. This deadline may be extended for those who have recently tested positive for Covid.

I tested positive for Covid recently. Does this change my deadline for the required booster?

It may. Report your positive result via the Covid Vaccine application website or the Vaccine feature within the MIT Atlas mobile app, specifying the date of your result. The system will adjust your deadline based on the date of your positive result.

I have or have had Covid, and my healthcare provider told me not to get a booster yet. What should I do?

MIT is following the CDC guidance that you can be boosted as soon as you are out of isolation (and obviously symptom free). Recognizing that community members need to have time to be boosted, MIT is allowing 30 days from the positive date. To receive this extension, report your positive result via the Covid Vaccine application website or the Vaccine feature within the MIT Atlas mobile app, specifying the date of your result. The system will adjust your deadline based on the date of your positive result.

My healthcare provider told me to wait 90 days after my positive test to get a booster. What should I do?

You must submit a request for a medical exemption through the Covid Vaccine application website or the Vaccine feature within the MIT Atlas mobile app, including documentation from your healthcare provider.

I am having trouble uploading my booster documentation to Covid Pass. What should I do?

Contact covidapps-help@mit.edu for assistance with uploading your documentation.

I tested positive for Covid and I work remotely. What should I do?

General information about what steps to take is available on MIT Now.

If you feel well enough to work, you should. If you are symptomatic and do not feel well enough to work, take the time needed to recover. Generally, employees may take up to 10 days of leave for Covid-related reasons, as explained in MIT’s Pandemic Pay Policies

I tested positive for Covid and I work a hybrid schedule (or work fully on-site). What should I do?

General information about what steps to take is available on MIT Now.

If you feel well enough to work, and are able to do some or all of your work remotely, discuss this with your supervisor; in most cases, if you are able to work remotely you will be expected to do so to the extent that you feel well enough. If you are symptomatic and do not feel well enough to work, take the time needed to recover. Generally, employees may take up to 10 days of leave for Covid-related reasons, as explained in MIT’s Pandemic Pay Policies.

I tested positive for Covid and have had symptoms. When can I come back to work on-site?

General information about what steps to take is available on MIT Now.

I tested positive for Covid and am asymptomatic. When can I come back to work on-site?

General information about what steps to take is available on MIT Now.

When your isolation period ends, you may return to work on-site; wear a well-fitting mask at all times around others for another five days.

I am a close contact. Can I come to work?

General information about what steps to take is available on MIT Now.

I tested positive for Covid. Do I need to tell my manager/supervisor? Do I need to tell my colleagues?

If you are ill and need to take sick time, you must notify your manager/supervisor if you need to miss work, as you would for any illness. You do not, however, need to indicate that Covid is the reason. If you are using Sick-Covid19 leave for your absence, you will need to inform your manager/supervisor so this time is not subtracted from your regular sick time balance and is coded or tracked as Sick-Covid19 leave. For salaried employees, Sick-Covid19 time is not recorded in the Atlas Sick Time reporting tool. More information on coding and tracking leave is in the Pandemic Pay Policies.

Informing your coworkers is an individual decision; if you have been in close contact with others at work, we strongly encourage notification.

What support resources are available for employees?

Many of us can relate to feelings of anxiety and fears about the pandemic and its continued impact on our home and work lives. MyLife Services – MIT’s employee support program – has created a COVID-19 Response Page with specific information and resources for managing work, caregiving responsibilities, and one’s own mental health and well-being. Employees are encouraged to contact MyLife Services for individualized support – counseling and stress management sessions can be conducted via phone, video conference or text message.

Employees can also visit MyStress Tools, which offers free access to an online suite of webinars, podcasts, audio, and articles, focused on stress-management.

Requirement for Vaccination or Exemption

What exemptions from vaccination does MIT allow?

Three exemptions are allowed: (1) medical reasons; (2) sincerely held religious reasons; and (3) working entirely internationally. 

What is the process to request an exemption?

The process to request an exemption is explained on the Covid Apps site.

Who will be reviewing the requests for exemptions?

For staff, faculty, and others (non-students), requests for exemptions are reviewed by the central Human Resources office. Student requests are reviewed by MIT Medical.

What are supervisors or managers being told about employees who haven't been vaccinated or exempted?

Supervisors/managers are informed of the names of employees who have not met MIT’s vaccination requirements – that is, the names of those who have not (1) submitted proof of vaccination in MIT's system, or (2) received an exemption. Supervisors/managers are not told who has been vaccinated or who has received a medical or religious exemption. For an international work exception, the manager/supervisor will know the employee's name since the manager/supervisor must be involved in the application for the exemption.

What are employees who haven't been vaccinated or exempted being told?

MIT has been contacting employees who do not have MIT Medical-approved proof of full vaccination on file in covidvaccine.mit.edu or who have not been granted an exemption. These communications have reiterated the deadlines for vaccination and requesting an exemption.

In addition, MIT is notifying DLCs of its staff members who have not met the vaccination requirement (that is, have not been fully vaccinated and submitted proof of vaccination in MIT's system, or exempted). The manager/supervisor, AO, a more senior manager, or another staff member (such as an HR representative from the DLC or from central HR) will contact the employees to discuss the vaccination requirements.

Managers and Supervisors

What is the process for job candidates and new hires?

See our hiring and onboarding vaccine requirement guidance to help you communicate with candidates during the interviewing process and with new employees during the onboarding process.

Who is responsible for putting an employee on a leave without pay?

The DLC is responsible for taking the administrative action to put the employee on a leave without pay if they have not met the vaccination requirement (or been exempted). This is done by an APR action to update SAP, with an end date usually no longer than one month from the start of the leave. This APR action should be completed for all payroll categories. For hourly staff, in addition to the action, record their regularly scheduled hours on the time sheets as leave without pay.

What action should a supervisor/manager take if a staff member or other colleague has symptoms of Covid-19?

If a manager/supervisor is concerned that someone has Covid symptoms, the manager should encourage the employee to contact MIT Medical or their health care provider for guidance. The manager/supervisor should encourage obviously ill employees to go or stay at home. The manager/supervisor may also encourage their employee to wear a mask and be extra vigilant with social distancing and hygiene. The employee can also submit a Covid test through the usual process, but may not submit more than one test per calendar day.

The manager/supervisor should not assume that the individual has Covid-19, and should not take any other actions like contact tracing, cleaning, or notifying others. Those activities are conducted where needed by MIT Medical’s contact tracing team, and only happen in the case of a confirmed positive Covid-19 test.

Contractors and Affiliates

Which contractors and affiliates are covered by the vaccination requirement?

Contractors and affiliates who regularly access campus must meet the vaccination requirement. The vaccination requirement does not apply to individuals who are regularly onsite very briefly, such as non-MIT employees delivering packages, supplies, food, or other goods.

For campus, any contractor or affiliate who has been required to use Covid Pass is covered by the vaccination requirement. If one of these individuals feels that they should not be covered by the vaccination requirement, they must contact their DLC, and the DLC will review whether the individual needs regular campus access, or whether issuing one-time passes for infrequent access to campus is sufficient.

See the next item for details on the exemption request process for contractors.

How do contractors and others who are neither employees nor students request an exemption?

Contractors and others employed by another entity should consult their own employer about an exemption. The company then notifies MIT Human Resources via email at covidvaxexemption@mit.edu, providing the individual's name, exemption type (religious or medical), and MIT work location. If the exemption will be temporary, the company notes the end date. For any medical exemption, the company does not disclose specifics about the employee's medical condition. See more about the exemption process for contractors.

Postdoc fellows, affiliates, and others who are not employed by another entity nor by MIT and who regularly access campus use the same process that MIT employees use to request an exemption from the vaccination requirement.


Have Questions or Need Help?

If you have a question about the vaccine requirement that is not addressed here, you may contact covidvaxexemption@mit.edu.