This area of the FMLA site is intended for Administrative Officers and HR Administrators. If you are an employee requesting a leave, please visit the Leave Process.
To process a leave of absence relating to an employee's own illness, the serious illness of a family member, pregnancy, or adoption, please follows the steps below.
1. Request documentation from employee
Meet with employee to review leave request and to discuss MIT leave policies. Employee should submit the following forms at least two weeks prior to going on leave:
- Employee Leave of Absence Request Form: This form should be completed by the employee.
- Medical Certification Form (below): Information on the medical certification form is private and confidential. All medical certifications should be submitted from the employee or the health care provider directly to the Leave Administrator in the MIT Disabilities Services and Medical Leaves Office (DSMLO).
2. Submit leave request
Leave requests should be submitted to the DSMLO as soon as you are aware that an employee will be absent from work for more than 5 days. (Employee will receive a notice of approval, provisional approval, or denial via US mail.)
About the online Supervisor Leave Request Form: This form allows supervisors, Administrative Officers, and HR Administrators to submit employee leave requests directly to the MIT Leave Tracking system.
The system will automatically:
- check employee's eligibility on MIT's various leave programs, such as FMLA leave;
- generate leave approval/denial and medical re-certification request letters;
- track employee's 12-week FMLA leave entitlement usage (continuous, intermittent or reduced schedule); and
- provide limited legal and compliance assistance.
3. Stay in touch
For continuous leaves, you are encouraged to stay in touch with the employee. For extended absences, the DSMLO will automatically request written status reports and medical updates from the employee every 30 days.
Employees returning to work after an extended absence may be required to provide a written Fitness for Duty Certification. The DSMLO will provide assistance in obtaining any required return to work medical certifications. Employees returning to work may also be eligible for accommodations under the American with Disabilities Act. The DSMLO can also provide assistance in this area.